MEETING AND PARTICIPANT OPTIONS IN MICROSOFT TEAMS

In a Microsoft Teams meeting, you are able to change the participant settings for a specific team meeting. Although default participant settings are determined by an org’s IT admin, a meeting organizer may want to change them for a specific meeting.

You can make changes to your meeting settings before a meeting by going to Meeting options. There are two ways to get there:

  1. In Teams, go to Calendar Meetings button , select a meeting, and then Meeting options.
  2. In a meeting invitation, select Meeting options.

This will take you to a web page, where you’ll see some options for changing participant settings.

 

Who can bypass the lobby?

As the meeting organizer, you get to decide who gets into your meetings directly, and who should wait in the lobby for someone to them in.

If you choose to have people wait, you (and anyone else allowed to admit people from the lobby) will see a list of people in the lobby. From there you can choose whether to admit or deny them.

Who can bypass the lobby? What happens Recommended when…
People in my organization Only people in your org, including colleagues and guests who have different email domains than you do, can get into your meetings directly. You want all external guests to wait in the lobby so you can approve them one by one.
People in my organization and trusted organizations Only people in your Teams org and external guests from trusted organizations can get into your meetings directly. You want some external guests to wait in the lobby so you can approve them one by one.
Everyone Anyone who has access to the meeting link gets into the meeting directly, including people who call in. You don’t want anyone to wait in the lobby. You want everyone to be able to join your meetings without specific approval.

Who can present?

See Roles in a Teams meeting for details about selecting presenters and changing someone’s role before and during a meeting.

Notes:

  • Meeting rooms are part of your org, so they’ll join meetings the same way any other account in your org does.
  • Meeting options is not yet supported on Safari. Coming soon!

 

APRIL 27TH, 2020 UPDATE

Microsoft Teams – set tenant-wide default selection for “Who Can Present” in Teams meetings (FROM M365 ROADMAP)

We are enabling tenant admins to update their Teams meeting policies to allow for a new default selection when choosing who can present in new Teams meetings (everyone, people in my organization, specific people, or only me). Today, the default selection is “everyone” unless the meeting organizer selects otherwise through the “meetings option” configuration. To start, organizations can set this policy via a PowerShell cmdlet, and soon after we will have this policy configurable in the Admin portal. This new functionality will begin to roll-out the first week of May.