Q&A – USING WHITEBOARD WITH MICROSOFT TEAMS

What is Microsoft Whiteboard in Teams meetings?

Whiteboard integration in Microsoft Teams meetings is powered by Whiteboard for the web, which lets participants of Teams meetings draw, sketch, and write together on a shared digital canvas.
How do I get started with a whiteboard in a Teams meeting?You can share a whiteboard to make it available to all participants in a Teams meeting. That same whiteboard is simultaneously available in the Whiteboard applications on Windows 10, iOS, and on the web.

  1. After joining a Teams meeting, click the Share icon in the share tray of that meeting.
  2. In the Whiteboard section, select Microsoft Whiteboard.

Note: The ability to start a new whiteboard is currently limited to the Microsoft Teams clients on Windows 10, Mac, and for the web. The Teams apps for iOS and Android can only view whiteboards that have already been created.

How do you use ink on a whiteboard in a Teams meeting?

A soon as the Whiteboard canvas has been started, Teams meeting attendees will be able to ink on it. To begin, click the Pen icon, select a color, and then begin to draw, sketch, or write on the board. You can also choose to open the same whiteboard in the Microsoft Whiteboard apps for Windows 10 or iOS to add additional types of content to the canvas.

How do I add other content types to the whiteboard in a Teams meeting?

Whiteboard in Teams meetings currently only supports inking together on the digital canvas from within Teams. We will be adding additional content types to Whiteboard for web, which powers the Whiteboard in Teams meetings experience.

For richer functionality, Teams meeting attendees can open the whiteboard they’re editing in the full-featured Microsoft Whiteboard apps for Windows 10 or iOS to add other content types and use additional features. These changes will appear in the whiteboard being edited in the Teams meeting.

If a Teams meeting is recorded, will it include Whiteboard as part of the recording?

If you share a whiteboard during a Teams meeting that is being recorded, it will not be part of the recording. We will provide information to customers when this becomes available.

Can I access and continue working on a whiteboard after a Teams meeting ends?

After a Teams meeting, its whiteboard will be available to all participants from the Teams meeting chat, in a tab labeled Whiteboard. The whiteboard will also be available in the Board Gallery in the Microsoft Whiteboard apps for Windows 10 and iOS, so that meeting attendees can continue collaborating on a whiteboard even after a meeting has ended.

Note: This capability is currently not available in the Microsoft Teams iOS and Android apps. You can work on whiteboards after their Teams meetings have concluded by using the Microsoft Teams clients on Windows 10, Mac, or on the web.

Can anyone start or ink on a whiteboard in a Teams meeting?

Teams meeting attendees within the same Office 365 tenant will be able to start, view, and ink on whiteboards in Teams meetings. Whiteboard in Teams meetings does not currently support starting a new whiteboard, view the whiteboard, or inking by anonymous, federated, or external users. We will provide information to customers when this becomes available.