Webinars are structured meetings where presenters and participants have clear roles, often used for training purposes.

After setting up webinars in your organization, your users can schedule webinars and open registration to attendees. Unlike traditional meetings that include many discussions and task assignment, webinars are meant for interactive presentations and provide tools for attendee analysis. It is important to note that in order to let users set up webinars, Microsoft Lists must be configured in SharePoint by enabling the creation of personal lists. To learn more, see Control settings for Microsoft Lists.

Allow users to schedule webinars in the Teams admin center

You can use the Teams admin center to set up webinars for your organization. You’ll find the policies to set up webinars in the Teams admin center under Meetings > Meeting policies.

Meeting registration

If you turn this on, users can schedule webinars. By default, this is turned on. If you want to turn off meeting registration, set this policy to Off. Please note that Private meeting scheduling must be on for meeting registration to work. By default, this policy is turned on in the Teams admin center. For students in education tenants, this policy is turned off by default. For more information on how to enable private meeting scheduling for students, see Teams for Education policies and policy packages.

Who can register

If you select Everyone, all users, including anonymous users, can register for and attend webinars. If you select Everyone in the organization, only users in your organization can register for webinars. If meeting registration is turned off, this option will not be available and no one can register for webinars. Remember that the default value for Who can register is Everyone in the organization in education tenants. For more information, see Teams for Education Policy Wizard.

Engagement report

When this is on, organizers can see reports of who registered and attended the webinars they set up. This policy is on by default. For more information, see Meeting policies in Teams – Engagement report. For information on the end-user experience, see View and download meeting attendance reports.