UNDERSTANDING THE ROLE OF OWNER, MEMBER, AND GUEST IN MICROSOFT TEAMS

Microsoft Teams currently has three types of users. An Owner, a Member, and a Guest.

Owners:

Team owners manage specific settings for the team. They add and remove members, add guests, change team settings, and handle administrative tasks. There can be multiple owners in a team

Members:

Members are the people in the team. They talk with other team members in conversations. They can view and usually upload and change files. They also do the usual sorts of collaboration that the team owners have permitted.

Guests:

Guests are people from outside of your organization that a team owner invites, such as partners or consultants, to join the team. Guests have fewer capabilities than team members or team owners, but there’s still a lot they can do. Guests can participate in channels, conversations, chats, and meetings.

Note: File permissions for members and guests reflect whatever your admin has set in your SharePoint settings. Your admin is the only one who can only change these.

The following table shows the capabilities available for each role:

So what exactly are all the features that guests can do in teams?

Capability Owner Member Guest
Create a channel checkmark checkmark checkmark
Participate in a private chat checkmark checkmark checkmark
Participate in a channel conversation checkmark checkmark checkmark
Share a channel file checkmark checkmark checkmark
Share a chat file checkmark checkmark
Add apps (such as tabs, bots, or connectors) checkmark checkmark
Can be invited via any work or school account for Office 365 checkmark
Create a team checkmark checkmark
Delete or edit posted messages checkmark checkmark checkmark
Discover and join public teams checkmark checkmark
View org chart checkmark checkmark
Add or remove members and guests checkmark
Edit or delete a team checkmark
Set team permissions for channels, tabs, and connectors checkmark
Change the team picture checkmark
Add guests to a team checkmark
Auto-show channels for the whole team checkmark
Control @[team name] mentions checkmark
Allow @channel or @[channel name] mentions checkmark
Allow usage of emoji, GIFs, and memes checkmark
Renew a team checkmark
Archive or restore a team checkmark