Team Live events is an easy and powerful way to host a webinar from within Teams. Here are some things you can accomplish with Teams Live Events:

Arrange for various speakers–keynotes, principals, Valedictorians, Salutatorians, multiple speakers, board members, etc. to present and share with audiences.
Create a slide show with pictures of graduates and read names aloud for each student to be recognized.
Allow parents/family to share congrats using the Q&A manager.
Record and share for those that may have missed the live event.

Connect with your local Microsoft representatives to get the process started.
Reach out to the Microsoft 365 live events assistance team for help and an extension on the attendee count (up to 100,000 viewers).
Look through the Get Started with Microsoft Teams Live Events.
Review technical documentation for Teams Live Events and ensure that settings are properly enabled.

THE PROCESS

Ensure that all producers/presenters have the Teams client installed on a computer. They cannot act as a producer/presenter from a browser/mobile device.
Producers/presenters MUST be authenticated users. For a Guest to be a presenter, they must be added to Azure Active Directory.
Producer(s) should run the event on a wired connection and not WiFi, if possible.
Have two producers in case something happens to the connection of one.
Live Events settings can be adjusted up until the event launches live.
Establish your content-sharing practice in advance. If there are multiple presenters, will one person share all content, or will each person share their own?
Consider having a back-up live event created and ready to share links should something happen with the original. (This is not required.)
Live captions and subtitle language(s) need to be selected before the meeting begins. (Up to 6 languages may be chosen.)
Always have a moderator assigned to weed through, answer questions while the session is running, condense similar questions to be asked during a Q&A timeslot.
Do a trial run at least once before attempting the Live Event.
Schedule the live event for longer than you expect it to last. (Current max time is 4 hours.)

There is no “preview share” before you share your screen. Ensure that content is ready before sharing.
The producer will see all screens –Queue, live feed, all presenters, and presenter content.
Once you hit the END button, this STOPS the Live Event, and you CANNOT restart. Be VERY careful.
Q&A can be turned on and off throughout the production.
You CANNOT invite a presenter once the event has started.
As a presenter, limit the number of additional devices/streaming from your location that may slow your bandwidth.

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